Who can approve what, up to how much.
Every organisation already has approval rules. They usually live in a policy document nobody opens, and get enforced by whoever happens to be paying attention. Authority is where you write those rules down once — the limits, the levels, the exceptions — and have them enforced on every single request automatically, with the proof kept for you.
Approval authority
Payment vouchers · enforced on every submission
Nobody approves their own request, at any limit.
What this module does for your organisation.
Approval limits per role
Set what each role can sanction and up to what amount. A request above someone's limit doesn't rely on them remembering to escalate — it routes to the person who does have the authority, automatically.
Approver groups and quorum
Some decisions shouldn't rest on one signature. Name a group of eligible approvers and require two of them, or a specific pair, before anything moves. Being in the group makes you eligible to approve — it grants no other access. Available on Enterprise.
Separation of duties, enforced
Nobody approves their own request, and nobody approves twice in the same chain. It's a property of the engine rather than a rule people are asked to remember, so it holds on the busy days too.
Cover for absence, without shortcuts
When an approver is away, delegate their authority for a fixed window. The stand-in approves under their own name with the delegation on record — instead of the password-sharing that usually fills the gap. Available on Business and Enterprise.
What changes operationally.
Stop the CEO being the bottleneck for everything
Routine spend clears at the level that should own it, and only genuinely large or unusual requests reach the top. The limits do the filtering, so nobody has to.
Give the auditor the rule, not just the outcome
For any approved payment, show the policy that was in force, who was entitled to approve it, and who actually did. The chain is evidence, not recollection.
Keep control while the organisation grows
New department, new subsidiary, new finance lead — authority is a policy you edit, not a process you rebuild. The rules follow the org chart instead of trailing behind it.
One approval route, offered to every company in the group
Save a route that already works in one company as a group template. Each company in the group can propose its own route from it, and that company's own reviewer approves the change — the template is a recommendation, never imposed. Available on Enterprise.
Try a new route in a test company first
Your administrator can create a test company: a separate copy of your settings where colleagues sign in as themselves to try a new approval route, a bank file format or an integration. Nothing leaves it — no email, SMS or WhatsApp, no bank files or letters — its documents are stamped as test documents, and it costs nothing extra. Delete it, or start it again, whenever you like.
Included in these plans.
Other modules that complete the picture.
Your organisation’s decisions deserve better than an email thread.
Replace paper, email, and assumption with structure, authority, and an audit trail that lasts.
30 days. No card required. Set up in minutes — your first approval can happen today.